Privacy Policy

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Instructions and Recommendations

The following text contains the data for your personal privacy policy based on the information you provided. If you use an editor for your website, you can copy and paste the text directly. Alternatively, you can use the HTML source code provided at the end of this document.

Attention: Consent Recommended It is not fully clarified whether certain services require consent. Given current legal developments, it is likely that authorities and courts will require consent for these tools. To avoid the risk of warnings or fines, we recommend obtaining consent for the following:

Google reCAPTCHA

Matomo Configuration If you do not obtain consent for Matomo, you should at least include an “opt-out” option below your privacy policy to allow visitors to deactivate tracking.

Log into your Matomo account.
Go to Administration (gear icon) and select User Opt-out.
Configure the layout, copy the HTML code, and paste it below your privacy policy.
Insert the text “Deactivate Matomo” directly above the code.

1. Data Protection at a Glance

General Notes

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data with which you can be personally identified.

Data Collection on This Website

Who is responsible for data collection? Data processing is carried out by the website operator, whose contact details are in the “Information on the Responsible Party” section.
How do we collect your data? Some data is collected when you provide it to us (e.g., via a contact form). Other technical data (e.g., browser, operating system, time of access) is collected automatically by our IT systems when you visit the site.
What do we use your data for? Part of the data is collected to ensure the error-free provision of the website. Other data can be used to analyze your user behavior or process contract offers and orders.
What rights do you have? You have the right to receive information about the origin, recipient, and purpose of your stored data at any time, free of charge. You also have the right to request correction or deletion. If you gave consent, you can revoke it at any time. You also have a right to lodge a complaint with the competent supervisory authority.

Analysis Tools and Third-Party Tools

When visiting this website, your surfing behavior may be statistically evaluated. Detailed information can be found in the following privacy policy.

2. Hosting

External Hosting

This website is hosted externally. Personal data (IP addresses, contact requests, metadata, etc.) is stored on the host’s servers.

Purpose: Fulfillment of contracts (Art. 6 Para. 1 lit. b GDPR) and the interest of a professional, secure provision of our website (Art. 6 Para. 1 lit. f GDPR).
Hoster: checkdomain GmbH, Große Burgstraße 27/29, 23552 Lübeck.
Data Processing Agreement (DPA): We have concluded a legally required contract to ensure that the host processes data only according to our instructions and in compliance with the GDPR.

3. General and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your data confidentially and in accordance with legal regulations.

Responsible Party

The responsible party for data processing on this website is:

Kibo AI GmbH Tannenstraße 29 91227 Leinburg Email: info@syncaya.com Phone: [Insert Phone Number]

Storage Duration

Unless a specific storage period is mentioned, your data remains with us until the purpose for processing no longer applies or you request deletion/revoke consent. Legal retention periods (e.g., tax or commercial law) remain unaffected.

Legal Bases for Data Processing

Consent: Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TDDDG.
Contractual performance: Art. 6 Para. 1 lit. b GDPR.
Legal obligation: Art. 6 Para. 1 lit. c GDPR.
Legitimate interest: Art. 6 Para. 1 lit. f GDPR.

Your Rights

Revocation of Consent: You can revoke previously granted consent at any time. The legality of processing prior to revocation remains unaffected.
Right to Object: You have the right to object to data processing based on Art. 6 Para. 1 lit. e or f GDPR due to your particular situation, or to object to direct marketing at any time.
Data Portability: You have the right to have data that we process automatically (based on consent or contract) handed over to you or a third party in a machine-readable format.
Information, Erasure, and Correction: You have the right to free information about your stored data and the right to correct or delete it.
Restriction of Processing: You can request the restriction of processing under certain conditions (e.g., while the accuracy of data is being checked).

SSL or TLS Encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content (e.g., inquiries).

4. Data Collection on This Website

Cookies

We use “cookies,” which are small data packets that do not harm your device.

Session Cookies: Automatically deleted after your visit.
Permanent Cookies: Remain until you delete them or your browser does so.
Necessary Cookies: Required for technical functions (e.g., shopping cart) and are stored based on Art. 6 Para. 1 lit. f GDPR.

Server Log Files

The provider automatically collects and stores information that your browser transmits to us:

Browser type/version, operating system, referrer URL, hostname of the computer, time of request, and IP address.
This data is processed based on Art. 6 Para. 1 lit. f GDPR.

Contact and Inquiries

Data from contact forms or inquiries via email, phone, or fax will be stored to process your request. This data will not be shared without your consent. Processing is based on contractual fulfillment (Art. 6 Para. 1 lit. b GDPR) or legitimate interest/consent (Art. 6 Para. 1 lit. f/a GDPR).

5. Analysis Tools and Advertising

Matomo

This website uses the open-source web analysis service Matomo to analyze usage data (e.g., pages visited, region, log files).

Legal Basis: Art. 6 Para. 1 lit. f GDPR or consent (Art. 6 Para. 1 lit. a GDPR).
IP Anonymization: We use IP anonymization, meaning your IP address is shortened before analysis.
Hosting: Matomo is hosted exclusively on our own servers.

6. Plugins and Tools

Google Fonts (Local Hosting)

This site uses Google Fonts for uniform font display. These are installed locally, so no connection to Google servers is established.

Google reCAPTCHA

We use “reCAPTCHA” to check whether data entry is performed by a human or an automated program.

Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Analysis: reCAPTCHA analyzes behavior (IP address, dwell time, mouse movements) in the background as soon as you enter the website.
Legal Basis: Art. 6 Para. 1 lit. f GDPR (protection against spam/abuse) or consent.
Certification: Google is certified under the EU-US Data Privacy Framework (DPF).

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